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What if an employee loses their W-2?

Many taxpayers in Georgia look forward to receiving their annual W-2 form from their employer. The W-2 form -- officially, the Internal Revenue Service's Wage and Tax Statement -- lists an employee's wages for the year as well as some other key figures, including federal income tax withholding. In order to file taxes with the IRS - and, in many cases, receive their tax refunds -- workers need the information from their W-2 from their employers.

However, human error sometimes gets in the way of the process. Employers are required to provide their employees with W-2 forms by the end of January, so that people can get started on their tax returns due two and a half months later. Sometimes employees lose those forms, or might inadvertently discard them, and this puts those employees under the gun to get a replacement form in time to file before April 15.

According to the IRS, employers may furnish a replacement W-2 and mark it as a reissued statement. The reissued form shouldn't be filed with the SSA, the Social Security Administration.

If employees need a replacement W-2 from their employer, they should make the request in writing and include:

  • The employee's name and signature
  • The address the form should be sent to
  • The date the request was made

Employers who reissue a W-2 are entitled to charge a fee for creating and distributing the replacement form.

The more complicated the tax problems, the more important it is to seek experienced legal advice regarding those problems.

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Located in Atlanta, The Peck Group, LC, represents clients nationwide. Regionally, we are committed to serving clients in Fulton County and throughout the state of Georgia.